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The Benefits of Office 365

Cloud Computing, Computer Software | November 15, 2017

At Express Computers, we know that switching to cloud computing can be a big decision for any business; however, we also know that cloud-based systems like Office 365 offers a wide range of advantages that non-cloud-based systems cannot. Here are some of the benefits of Office 365 and what it can do for your business.

1. Work From Anywhere

One of the biggest benefits of Office 365 is it allows you to work from anywhere you have access to an Internet connection. Since Office 365 is entirely cloud-based, you have access to all of your files, email, and Office programs (Word, PowerPoint, Excel, etc.) from any location and on any device. This feature is especially beneficial for companies with remote employees, multiple locations, and companies with employees who travel often.

2. Easy Collaboration

Office 365 offers a collaboration feature that allows everyone who is contributing to or editing a document, spreadsheet, or presentation to work on the same version at the same time. The collaboration feature boasts real-time changes, rather than having multiple versions floating around the office; direct access to files, rather than sending them as attachments; and versioning, just in case you need to go back to an older version.

3. Access to the Latest Programs and Versions

With Office 365, you will always have access to the latest versions of Office programs at no additional charge. This means that you will get the latest features without having to spend time uninstalling and reinstalling your Office programs. You will even have instant access to all of Microsoft’s new upgrades as soon as they are released.

4. Mix and Match Plans

While there are several different Office 365 business plans with different programs and features, not everyone in your company is going to need the exact same plan. Microsoft allows you to mix and match plans, which means that you will never have to pay for more than you need. In the event that you discover that some of your employees need more or less than what they have access to, you can easily switch between Office 365 plans until you find the right combination for your business’ needs.

5. Security Features

Office 365 offers a wide range of built-in security features designed to keep your business’ data safe. Some of these security features include:

  • Encrypted email – this keeps anyone other than the intended recipient from reading the email.
  • Data loss prevention – a set of policies that check and prevent sensitive information from leaving the company via email.
  • Mobile device management – allows you to control Office on your employees’ phones to protect company information. Information can be remotely wiped to prevent anyone who should not have access from getting to company data.
  • Advanced threat analytics (ATA) – uses analytics and machine learning to detect and alert you to suspicious behaviour on your network.

If you would like to learn more about the benefits of Office 365, or if you are interested in one of our services, please contact the IT experts at Express Computers at 604-888-7904.